Business Relocation Guide

Moving business premises is a completely different process to moving house. The scale and logistics of what needs moving and the need for business continuity are essential. Movingboom.com has put together an essential guide to business relocation.

Objectives

Understanding your objectives when moving is essential.  Why are you moving? Are you moving to be closer to clients, to transport links, to find new talent. There could be a number of reasons, so understanding the reasons why you are moving and your objectives, and trying to find a premise that meets those objectives is essential.

You must also identify your objectives during the course of the move, for example what is your timeframe, is this a phased move, what needs to be achieved on day 1,2 or 3 to ensure that the business does not experience any loss of continuity or downtime.

If you are project managing your business relocation internally, you must ensure that your objectives are clearly outlined and that there is a clear communication strategy between the project manager and internal departments, and between the project manager and the business relocation company you will be working with.

Your project manager needs to ensure that your business move objectives are clearly documented and outlined to the removal company and all internal departments so that your mover can create a plan to coordinate the move to ensure that it completes in your timescales, budget and with minimal business disruption.

Choose a Location

Choosing the right business location is essential and depends entirely on the type of business you operate. You may need to be near major transport routes, airports, cities or clients, so carefully consider what you do and look at the pros and cons of each location you are considering.

Systems Relocation

If you are moving office or relocating your business, you need to consider how your existing systems are going to integrate into your new premises to avoid any downtime.  Nearly all businesses now will have an IT system running and usually a telephone system, either fixed line or IP based. If this is the case, you will need to ensure that your new premises are setup to meet your IT and communications requirements.

It is highly recommended that you speak to the management team of your new premises to confirm what the existing IT and communications capabilities are and if you need to arrange installations of PSTN lines, Ethernet or leased lines for your IT and communications systems, these should be ordered immediately. Ideally try to ascertain this 3-4 months before your move so that you take into account any lead times from the communication provider that you use, and surveys and excess construction that may be needed by the network provider.

Business Storage

If you are relocating to a new business premises, you may be downsizing or moving to a premise that has a different layout. In this case you may need to consider business storage for items that your business no longer needs for daily business operations. Movingboom.com work with a network of professional business removals companies who are experienced and can offer end to end logistics, including any storage requirements you may have.

Typically businesses may need storage services for the following reasons.

  • Excess stock
  • Documents and files
  • End of sale items
  • Equipment & Furniture

If you think your business may require a storage solution, simply mention this when you place a business relocation quote request and our partner companies will offer you an end to end quote including storage.

Cost Issues

Business premises costs will always be a major consideration whether you are a start-up or an established business. If you are considering moving to new business premises, consider what you need it for. Will your business remain the same size over the next 12 months or are you planning to expand? Carefully consider what space you need now, but always consider what you may need a few months down the road.

When moving you also needs to consider the logistical costs for your relocation. It is essential that you work closely with a professional and experienced business relocation company to ensure that your move is fully planned. When moving house you have more flexibility and can have a much looser timeframe for relocation, but when you are moving business premises, any delays can result in downtime and loss of income which can be costly. Movingboom.com works with a number or experienced business relocation specialists who would be happy to discuss your budget and requirements and provide a proposal for your consideration. The most important thing to remember is that advanced planning and project management will ensure that your business relocation have a better chance of running smoothly.

Expanding Without Moving Premises

Do you have to move premises to expand? The answer is not always. You may have an office in a building that offers you the opportunity to expand. If it is a new building, these in some cases have partition walls that can be moved to expand your office space. Alternatively there may be an option to move to larger offices within the same building or take on extra offices. This can save you a significant amount of money that you would spend on office relocation and the logistics involved.

Choosing a Business Removal Company

It is essential that you hire a company that is experienced in the logistics and planning of office moves to ensure that you meet your objectives on time and on budget with business continuity. At Movingboom.com, we work with a growing network of professional removals companies that are experienced and specialists in office and business relocations. Our removals partners are able to provide full planning and logistical solutions to relocate your business with minimal downtime.

Planning

Planning the logistics and timescale of a business relocation is essential. It is essential that you work closely with your chosen business relocation company to create a strategy for moving. Questions need to be asked to establish whether the move will be phased or all in one. If it is a phased move? Understanding which departments work closely together is essential so that these can be moved in the same phase to ensure business continuity.

Business Continuity

Business continuity is essential when moving premises. By working with an experienced business relocation company, they can help you in planning your move so that your business and employees experience minimal disruption and limited downtime.  Movingboom.com can help match you to an experienced business relocation specialist who will try to understand your business and requirements, and produce a strategy and plan based on this.  We understand the importance of business continuity, so by working with a professional and experienced business relocation partner, we can help you identify the areas that may cause issues for your business continuity during your move and produce a plan and strategy to avoid these.

Preparing Employees

Preparing your workforce for impending business relocation is essential. By planning your move and which departments are moving when, you are in a position to then start preparing employees with information on when they will be starting work in the new premises.  It is essential that you coordinate departments that work together to move around the same time to ensure business continuity. 

Employees should be briefed to ensure they are aware of the timeline and they should be kept up to date with the latest information by their manager, who should then deal with the project manager. The project manager will be able to liaise with the Business relocation specialist and filter any information throughout the internal management structure to keep all departments up to date. A timeline should be created and updated with any changes and shared internally within the business so that there is a constant record of the moving plan available throughout the management chain.